Main Preparations You Have to Make When You Organize a Wedding

25 May 2015
| Last update: 29 Aug 2017

So You’re Engaged and You Have No Idea How to Organize a Wedding

It’s ironic that the happiest time in your life can also be the most stressful. The best way to have an unforgettable experience that you’ll treasure for the rest of your life is to mentally prepare yourself right away.  Picture your mind operating like a rubber band. Rubber bands are flexible. Know that things will go wrong, that you’ll have to compromise, and, most importantly, that you’ll have to be flexible. Carry this one thought with you throughout your entire process and it will make things much easier:  It will all work out.  Say it…again…and again…and again.

To organize a wedding, you have to treat it just like you would a project in college or for work. This involves teamwork, delegation, and systematization. To help get you started, here is a list of things that need to be organized in semi-chronological order. Use this list as a base so you can organize a wedding you’ll cherish forever.


Start Here

Set your budget and stick to it! Then move on to your guest list. Decide how many guests you want according to your budget and make a list with your partner. Then buy a planner to help you organize your wedding. Make sure it has a calendar in it and pockets to stick brochures and clippings in.

Lay Out a Basic Structure

Begin making a timeline. Start with your wedding but have at least one alternate date. Then pencil in what you need to have done and by what date. Just set a basic framework to start because these will change. Remember to be like that rubber band…very flexible. Next, decide on a theme, colors, and any ‘must have’ aspects your theme needs before picking a venue. Once you have these, choose a location. Keep in mind seasonal conditions and reception accommodations. This is also the time to contact your officiant to ensure that they’re available on your chosen date.

 The Wedding Party!

If you choose wisely, your wedding party may have experience on how to organize a wedding. At this time, begin shopping for your dress and for the bridesmaids’ dresses. Schedule a fitting for the groomsmen and make sure they return for a final fitting 2-3 days before the wedding. At this time, have them try on everything, even their shoes, so if there’s adjustments needed, there’s time before the big day. Make sure you enter this in your calendar and follow up on it.

Details, Details, Details!

Now is when you focus on all of the details such as photographer, florist, invitations, caterer, and a band or DJ. Call for price comparisons and to ensure they’re available on your date. If they are, meet in person and organize in your planner dates for when to pay deposits, give them final details, whether they’ll deliver, or if you need to arrange for pick up, etc.

The best part of when you organize a wedding is joining a gift registry. Go with your fiancée and have fun choosing gifts together. The other fun detail is choosing the wedding cake. Try to do at least these two things with your partner as they’re the most important and the most intimate in the planning process.

This is also the time to obtain your marriage license. Put this date in your calendar and don’t forget it!

Lastly, make plans for whom ever will be doing make-up for you, your bridesmaids, and both moms on the big day.

The most important part when you organize a wedding is to maintain your calendar and enter everything into it. This will make it easier to manage your budget as well as help you keep up with everything that needs to be done. Follow this framework so you can organize a wedding you’ll cherish forever.

Lynn Silva

Lynn Silva

Content Writer at Squirrly
Lynn is an expert at infusing mental skills into online business to improve sales, productivity and personal branding.
Lynn Silva